Contracts for Space.
The receipt by the Organizing Committee of CCE 2018, with payment for the entire
amount of the exhibit fee, will constitute a contract for the right to use the specified exhibit space
that
has been reserved for your use. Cancellations will be accepted only after the available exhibit space has
been sold and another exhibitor agrees to purchase the canceled booth space or before the deadline.
This contract will not be binding in the event that an unforeseen and uncontrollable event, such as an
earthquake or any other uncontrollable situations, leaves the exhibit area unusable. If such an event
happens before January 15 to March 15, 2018, CCE 2018 will refund at least 50% of the exhibit's fee.
Space Assignment.
For applications with full payment submitted
prior to reserving exhibit space (see
above) CCE 2018 will attempt to honor your choice of exhibit space based on the receipt date of your
completed application for the selected space. In the event that all of the requested choices have been
assigned, CCE 2018 will assign equivalent space as close as much possible to your preferred choice.
Exhibit space assignments will be publicly available on the CCE 2018 website.
Access to convention center Wi-Fi and two exhibitor badges.
Any
power requirements can be
arranged for an additional charge. The rental period for the display tables and booths is per event.
Additional Furnishings and Supplies.
Additional supplies and
furnishings beyond those listed above
must be arranged in advance and the meeting is held with the Official Meeting Exposition Services
Contractor at an additional cost. Additional electrical power beyond the standard amount described
above must be arranged with CCE in advance prior to the expo. The official staff CCE 2018 meeting
service provider will provide exhibitor services.
Installations and dismantling of exhibits.
Exhibitors may set-up
their displays from 7 am to 9 am on Day 1. Dismantling begins after the
exhibits close at 4 pm on Day 2.
Space Restrictions.
All discussions, demonstrations, distribution of literature, and other activities
must be limited to the exhibitor's booth and assigned area. No exhibitor may sublet, assign or
share any portion of their assigned space without first obtaining approval of CCE 2018. Displays
should not interfere or block other exhibitors and must not block the aisles. Sidewalls should
not extend farther than 3 feet from the back wall of the display booth. No equipment higher
than 7.5 feet will be allowed along the booth sides.
Protection of Convention Center Property.
Nothing may be taped, glued, tacked, nailed,
41) screwed or in any other way attached to any part of the Convention Center building or any of the
furniture in the building. Any damage caused by violation of this requirement will be repaired at
the exhibitor's own expense.
Liability.
The exhibitor assumes the entire responsibility and agrees to defend, protect, and hold the Hotel
Convention Center and their employees, officers, directors, and agents harmless against all claims,
losses,
or damages to persons or properties, governmental charges or fines and attorney's fees arising out
of or caused by its installation, removal, maintenance, occupancy or use of the exhibition room or part
thereof, excluding liability caused by the sole negligence of the Convention Center and its employees and
organizers.
Exhibitor's Badges.
Each exhibitor will receive two badges per booth space purchased as part of the
meeting registration. Additional badges may be purchased for $50. The names of each person should be
listed on the Exhibit Booth Application Form. The Exposition Chair must be notified of any additions or
deletions to this list. The meeting badges will admit exhibitor representatives to the presentations of
contributed papers, symposia, mixers, and poster sessions. The exhibitor representatives with meeting
badges will need to pay extra event admission fees to the "ticketed" events, as must all be
registered meeting attendees. These event admission fees may be paid on the website registration
page or at the registration desk at the meeting site.
Admission to the Exhibit Area.
Admission to the exhibit area requires wearing a CCE 2018 badge.
The only exception will be employees and staff of the Convention Center.
Exposition hours.
The exposition is scheduled for the following times:11:00 am to 6:30 pm, Dayl and W 9:00 am to 5:00 pm,
Day 2. Exhibitors should have at least one representative seated at their table.
